Technology is changing our world, and the ways we used to do things, especially in the professional sphere, are becoming irrelevant. Board members are well aware of the problem associated with the preparation and conduct of meetings, and so they begin to turn to business-oriented programs to succeed in their activities. One such solution is the board portal, which simplifies and optimizes many aspects before, during, and after the board meeting. In this article, we’ll discuss the five benefits of board portals and how they can help your company.
Permanent access to important information
Board software allows all board members to have quick access to all the material they need for the meeting, they can do so from any device and at any time of the day. In this way, each board member can better prepare for the meeting, which will have a positive impact on team productivity during the meeting itself, all issues will be resolved faster, as there is no need to spend time explaining the purpose of the meeting.
Also, if you compare the board portal to the traditional way of preparing for meetings, it is much safer. Paper documents are very vulnerable, but can safely upload absolutely all the minutes, reports, and plans without worrying about their safety.
Improving board management
The software helps to significantly reduce the time it takes to prepare for a meeting, and make life easier for the administrators of the company. You no longer need to print and send paper documents of the necessary materials to all board members (possibly several times in case of any change), because you can upload all files to the cloud available to all at once.
Other management features include the ability to organize committees to set meeting dates, automatically send out agendas, and arrange to vote.
If there are any changes in preparation, you can easily correct the material you need, and other users will automatically be notified of the changes.
Enhanced board member productivity
The board portal is expanding its capabilities so that directors can now interact with each other beyond the boardroom. Polling capabilities and a discussion board allow every board member to express their opinions.
The need for frequent meetings will be reduced as directors will be able to issue assignments and set schedules remotely. At the same time, with the help of collaboration tools, the rest of the board members can effectively work on projects together.
Higher security and access control
In addition to general security like advanced security protocols and data encryption, board portals provide additional security measures that also protect against data leakage. With document access control, the administrator assigns specific roles to participants, according to which they will only see and interact with documents that their position allows them to do so.
Also, administrators can delete and add participants, monitor their activity and progress of the task, and disable some document interaction features like printing, copying, etc.
Significant savings
Traditional board methods take up too much time and money for preparation materials, and discussion time, which is not always productive. Board portals eliminate the need for paper documents, and with automation and management tools, the boarding process itself becomes much faster and more fruitful.
All these possibilities translate into one, but such an important fact, this way of councils is much more environmentally friendly, because your employees do not need to travel to the meeting, everything can be done remotely, significantly reduced consumption of paper and ink, and in our time is all disastrously important.